NYNOW August 2016

EXHIBIT HOURS

*The Show hours for all sections, EXCEPT Handmade® Designer Maker and Handmade®  Global Design are:

Sunday – Tuesday August 21 –  August 23  9:00 AM   –     6:00 PM Wednesday August 24  9:00 AM   –  2:00 PM

Handmade® Designer Maker and Handmade® Global Design are:

Saturday – Monday August 20 –  August 22   9:00 AM   –   6:00 PM Tuesday  August 23   9:00 AM   –   5:00 PM

EXHIBIT MOVE OUT *EXCEPT Handmade® Designer Maker and Handmade®  Global Design are:

Wednesday August 24 2:00 PM   –   11:59 PM

Thursday  August 25  7:00 AM   –     4:00 PM

Friday August 26   8:00 AM   –  2:00 PM

 

The closing hours are as follows:

Handmade® Designer Maker and Handmade® Global Design exhibits Tuesday, August 23, at 5:00

PM HOME (includes Accent on Design®, Home Furnishings + Textiles Wednesday, August 24, at 2:00 PM and Tabletop + Gourmet Housewares)

LIFESTYLE (includes Baby + Child, Gift, Personal Accessories) Wednesday, August 24, at 2:00 PM and Personal Care + Wellness) Artisan Resource® Wednesday, August 24, at 2:00 PM

 

 

In order to manage an efficient move-in operation, freight will be accepted on a targeted schedule. Please refer to the color-coded Freight Target Check-In/Move-In Floor Plan for your targeted date and time. Click on the freight target check-in schedule floor plan below that corresponds with your booth location.

Freight Target Check-In Schedule –

Level 1- Booths 5000-8800 Freight Target Check-In Schedule –

Level 3- Booths 1000-4300 Freight Target Check-In Schedule – Javits Center North (Handmade Designer Maker)

Freight Target Check-in Schedule – River Pavilion (Handmade Global Design)
Exhibitor access will terminate at 6:00 PM each set-up day. Set-up hours are as follows:  Exhibitors with a targeted freight date of Wednesday may begin set-up on Wednesday, August 17, after your target date time and after the receipt of your freight.  Exhibitors with a targeted freight date of Thursday may begin set-up on Thursday, August 18, after your target date time and after the receipt of your freight.  Exhibitors with a targeted freight date of Friday may begin set-up on Friday, August 19, after your target date time and after the receipt of your freight.  Exhibitors may set up on Saturday, August 20, from 8:00 AM until 5:00 PM. (Except Handmade exhibits).  Neither setting up nor unpacking will be permitted after 5:00 PM on Saturday night to allow for the removal to storage of all cases and crates and the laying of aisle carpet. 

Please Note: All cross aisles, the 1700, 2300, 2600, 2900, 3200, 3500, and the 3800 aisles on Level 3 and the7100, 7400, 7800, and 8300 aisles on Level 1 and the 9500 aisle in Javits Center North are designated as NO FREIGHT AISLES. No exhibitor material will be allowed in these aisles except crates or containers marked with empty labels.

 

Exhibit Design  All exhibit displays should be designed and erected in a manner that will withstand normal contact or vibration caused by neighboring exhibitors, hall laborers, or installation/dismantling equipment, such as fork lifts. Displays should also be able to withstand moderate wind effects that may occur in the exhibit hall when freight doors are open. Refer to local building codes that regulate temporary structures.  Exhibitors should ensure that any display fixtures such as tables, racks, or shelves are designed and installed properly to support the product or marketing materials to be displayed.  All Multi-Level and Covered exhibits require a plan that is signed, sealed (with official seal) and dated by a registered architect or engineer and a certificate of flame retardant materials submitted to show management and the facility at least 60 days in advance.  Helium balloons are NOT allowed on the show floor at any time and should not be used in the design of the exhibit space or be distributed.

Exhibitor Appointed Contractor (EAC)  If exhibitors wish to use an Exhibitor Appointed Contractor (EAC), the following rules and regulations must be adhered to by the exhibitor and the EAC. THESE RULES WILL BE STRICTLY ENFORCED. The exhibitor must complete the online exhibitor appointed contractor form. Completion of this form qualifies as acceptance that the EAC will abide by all rules and regulations, especially those as contained herein for EAC.   The EAC shall refrain from placing an undue burden on the official service contractors by interfering, in any way, with the official contractor’s work.  The EAC will not solicit business at the event.  The EAC is responsible for adhering to all rules and regulations requiring badging. EAC must wear badges at all times.  If the EAC, in any way, disrupts the orderly conduct of business by any of the official contractors, or impairs the smooth installation and dismantling of the event, the EAC will immediately cease such disruption or be removed from the event site. Show management will have the final decision in such instances.  The EAC who provides installation and dismantling services will be sent the proper information from show management upon receipt of request by the authorizing exhibitor.  Show management will give authorization to the EAC to provide installation and dismantling services to the exhibiting firm upon receipt of:  Certificate of insurance for workers’ compensation and employers’ liability, comprehensive general liability and automobile liability insurance.  The workers’ compensation and employers’ liability insurance must provide a minimum limit of (recommended $500,000 USD) and meet the requirements established by the state in which the event is being held.  Comprehensive general liability coverage must provide at least (recommended $1 million USD per occurrence /$2 million USD general aggregate) in coverage and shall name show management, the sponsoring associations, the event owners, the official contractor and the facility as additional insured.  Automobile liability should include all owned, non-owned and hired vehicles with limits of (recommended $500,000 USD) bodily injury and (recommended $500,000 USD) property damage liability.  Show management must receive the certificate of insurance no later than 30 days prior to the commencement of installation.  In performing work for their clients, the EAC shall cooperate fully with the official contractors and shall comply with existing labor regulations or contracts as determined by the commitments made and obligations assumed by show management in any contracts with the official contractors.  Failure to comply with these regulations will result in refusal or loss of authorization to perform services and immediate removal from the event site.  Services ordered on behalf of exhibitors by EAC’s or other third parties must be so authorized in writing by the exhibitor. Payment for all services will be the responsibility of the exhibitor.

Install/Dismantle  Installation and Dismantlement  Materials for an exhibit display may not be delivered to the exhibition facility before the official move-in period.  Under no circumstances will the delivery or removal of any exhibit or portion thereof be permitted during the exhibition without permission first being secured from show management.  No displays may be dismantled prior to the official closing of the exhibition. Such activity will be considered a violation of these rules and regulations.  All materials must be removed from the facility by the end of the official move-out period. (Official move-in, move-out, and exhibition dates and times may be subject to change. Show management will notify exhibitor of official dates, times and any changes.)  Show management reserves the right to assign specific days to exhibitor for delivery of equipment and/or display items. Failure by exhibitor to abide by such delivery schedule shall obligate that exhibitor to pay all charges incurred for labor as a result of the disruption of the delivery schedule.  Labor  Labor jurisdiction and union rules are determined by the facility, state and municipality in which the exhibition is held. Where union contracts exist with service contractors, exhibitor must acknowledge union jurisdictions and conform to those contracts and use of the union personnel involved.  Skilled and unskilled labor as needed or required can be arranged through the official service contractor at established rates.  Arrangements should be made in advance.  Exhibitors who are eligible to set up their own display according to union guidelines must typically utilize full-time employees of the company and proof of employment may be requested.  Review the exhibitor manual for specifics on union guidelines and restrictions.

EXHIBIT BUILDING    Exhibit building labor is done by JKJCC Apprentice and Journeyman Carpenters. They are responsible for uncrating and crating exhibits, building and dismantling all exhibits and booths, laying carpets and other floor covering, hanging nonelectric signs, banners and drapes, and distributing contractor owned or leased furniture and other standardized equipment. The following exceptions apply: NEW! Exhibitors may install and dismantle their exhibits, and lay carpet/floor covering as long as:  Booth size is 250 square feet or less and work can be done without tools. Exhibitors may unpack, pack and arrange their merchandise and products in their exhibit. Those performing the work above must be employees of the exhibiting company and must carry identification to verify that fact.  Exhibitors may be able to erect and dismantle “pop-up” displays and booths which do not exceed twenty-five (25) feet in length and can be erected and/or dismantled by employees of the exhibiting company, using no tools. A “pop up” display at the Javits Center is defined as a self-contained unit which can be hand-carried by one employee. The Center may issue more detailed rules on this from time to time.

Exhibitors may unpack, pack and arrange their merchandise in their exhibit.
When unsafe set-up or dismantle conditions exist, JKJCC may elect to suspend the exceptions listed above and Javits exhibit building labor will complete the work at exhibitor expense.

FREIGHT MOVING    Freight moving labor is handled by JKJCC Teamsters. They are responsible for loading and unloading, moving and delivering exhibitor freight to and from the exhibitor’s booth. However, certain items may be brought into the JKJCC through the front of the building by exhibitors. If your POV (personally owned vehicle) fits one of the descriptions listed below and there is a qualified driver with the vehicle at all times, you may carry certain items into the JKJCC. Suitable vehicles for the self-service hand carry unloading procedure are:
 Automobiles  Mini vans  Econoline vans  Sport Utility Vehicle Box/cube trucks and vans, or trailers hitched to the above vehicles are prohibited in the self-service hand carry unloading areas. There must be someone representing the exhibitor with the vehicle at all times. There is a 30 minute unloading and loading time. All items brought in through the front of the building must fit into the following categories:
 An exhibitor may hand carry items or use nothing larger than a two-wheeled baggage cart (rubber or plastic wheels only) to move items.  Hanging clothes racks with four wheels are allowed for moving hanging garments.  Exhibitors must use the doors and routes designated by show management.  The persons moving items must have identification showing that they are employees of the exhibiting company.

JAVITS CENTER REMINDS CUSTOMERS ABOUT HAND CARRY POLICY TO MINIMIZE TRAFFIC CONGESTION 
The Javits Center is the busiest convention center in the United States, and as a result, their operations can have a major impact on the surrounding community. As Manhattan’s West Side continues to evolve with new developments, clients of the Javits Center must make every effort to minimize our impact on neighboring streets during move-in and move-out periods.
Recent traffic congestion concerns around the Javits Center have increased traffic enforcement by City agencies. In order to alleviate these concerns, the Javits Center is re-issuing their hand carry policy to all concerned. The hand carry policy, which is outlined below, is designed to maximize exhibitor move in and minimize traffic congestion.
Exhibitors are reminded that the west side of 11th Avenue is officially designated a City bus lane, and vehicles illegally parked will be subject to a fine and/or vehicle towing by the New York City Police Department (NYPD). For move-in and/or move-out periods during large trade shows, the Javits Center will often request assistance from the NYPD to facilitate curbside standing of personal vehicles and small vans along the west side of 11th Avenue between West 34th Street and West 40th streets. However, this does not grant immunity from potential ticketing or vehicle towing to customers who ignore the regulations established by the Javits Center in conjunction with the NYPD and other regulatory agencies.

The Javits Center Hand Carry Policy is as follows:

Approved During Hand Carry Operations:
 Individuals moving these items must be employees of the exhibiting company and must carry identification to verify their position;  Exhibitors moving items must use doors and routes designated by event management;  Hand-carried items can be brought in through the front of the building (east side) and at specified times, the north side, as long as traffic regulations are obeyed;  Exhibitors may use nothing larger than a two-wheeled baggage cart (plastic or rubber wheels only) to move their items;  Hanging clothing racks with four wheels are allowed for moving hanging garments;  Pop-up displays – equal or less than 10 feet in length and capable of being carried by hand by one person – may be brought into the building; and  The Javits Center reserves the right to search any box, bag, container, crate, etc. to ensure full compliance with the building’s regulations.

Prohibited During Hand Carry Operations:
 Power tools, ladders or any other type of carpenter/construction equipment are not permitted in the building, unless specific written approval is obtained in advance;  Any freight from a vehicle larger than an Econoline van;  Any freight moved on equipment larger than a two-wheeled baggage cart;  Any freight that cannot be hand carried by one person; and  Any freight moved by a moving or freight company, contractor or any persons other than Javits Center freight handlers or direct employees of an exhibiting company engaged in approved hand carry operations.
On the west side of 11th Avenue between 34th Street and 40th Street:
 Hand carry operation hours are specific and designated by event management;  Loading and unloading of vehicles is limited to vehicles no larger than an Econoline van;  All vehicles are allocated 30 minutes, and the time limit will be strictly enforced;  All vehicles must be parked alongside the curb, and double parking is strictly prohibited;  All vehicles must be attended at all times by a licensed driver;  Parking or standing on the east side of 11th Avenue is strictly prohibited;  Exhibitors recommend pack all exhibit items before staging a vehicle curbside; and  Failure to follow the above regulations may lead to a fine and/or vehicle towing.
On the Inner Roadway along 11th Avenue:

 Hand carry operation hours are specific and designated by show management;  Access granted to exhibitors only during a specified time frame  Access granted to exhibitors on a first-come, first-serve basis;  Only vehicles with two licensed drivers will be granted entry;  All vehicles must be attended at all times by a licensed driver;  Loading and unloading of vehicles is limited to vehicles no larger than an Econoline van;  All vehicles are allocated 30 minutes, and the time limit will be strictly enforced;  Recommend exhibitors pack all exhibit items before parking a vehicle; and  Any vehicle left unattended will be towed at the owner’s expense.

ADVANCE SHIPMENTS TO FREEMAN WAREHOUSE

Freeman will accept shipments beginning JULY 18, 2016  Shipments delivered after deadline date, AUGUST 10, 2016 will be charged a late arrival fee. For exhibitors requiring shipments in advance of the receiving dates at the Convention Center, please contact Freeman Exhibit Transportation or a carrier of your choice to make shipping arrangements to the Freeman warehouse.  Shipments will be received Monday thru Friday 8:00AM – 2:30PM, stored up to 30 days, and delivered to receiving platform at the Convention Center. Each shipment received is considered separately. No cumulative weights will be allowed on minimums. Uncrated material will not be accepted at the warehouse (boxed and most palletized/shrink wrapped shipments will be accepted).
RATES for Advance Shipment to Freeman Warehouse: Warehouse Shipment (200 lb. minimum) Crated or Skidded Shipment……………………………………………………. Cost $  43.00 86.00 Special Handling Shipment (UPS/Federal Express)…………………….$  55.90  111.80 Small Package – Maximum weight is 30 lbs Per Shipment …………………………………………………………………………$  44.45 *A small package shipment is a shipment totaling any number of pieces with a combined weight not to exceed 30 lbs that is received on the same day, from the same shipper and delivered by the same carrier.
ADDITIONAL SURCHARGES: Shipment Delivered after Deadline Date (in addition to above rates) Warehouse Shipment after AUGUST 10, 2016 ……………………………$  21.50 43.00
For advance shipments to warehouse please address shipments as follows: NAME OF EXHIBITING COMPANY BOOTH Number(s) NY NOW Freeman 1 Railroad Place Maspeth, NY 11378 (No. 1 of________ and up)  Please contact Freeman Exhibit Transportation at (800) 995-3579 to receive rate information. New England Motor Freight can provide local and regional delivery services.  Please call them at (888) 303-3939.

 

When it comes to making your exhibit stand out on the show floor, we have you
covered. Freeman offers several color options in both classic and prestige carpet
designed to fit the requirements of your exhibit space.
Freeman uses only colorfast carpet, making it a consistent, matching shade every time.
Freeman’s carpet is manufactured with recycled material.
All of our carpet padding is manufactured with 90−95% recycled foam and is 100% recyclable.

Freeman’s prestige carpet combines plush comfort with durable soil and stain resistance, perfect for high-traffic areas. Five popular colors are available in a luxurious 40-ounce weight and all nine designer colors are available in a 28-ounce weight.
Freeman’s prestige carpet packages include new, 10-foot-wide carpet, delivery, Visqueen covering, installation, carpet tape, carpet removal and all carpet material handling fees. Price includes environmentally friendly disposal of carpet after usage.  Foam carpet padding is available for a minimal fee. If you have a large order, please contact us to see if volume discounts may apply.
custom options Prestige carpets can also be customized to fit your exhibit needs with unique logos, patterns and borders. Call the phone number on the Quick Facts for assistance.
custom cut Freeman classic carpet is available in a range of colors and includes delivery, Visqueen covering, installation, carpet tape, carpet removal and all carpet material handling fees. Foam carpet padding is available for a minimal fee. If you have a large order, please contact us to see if volume discounts may apply.
standard cut Our classic carpet comes in a variety of sizes. Prices include delivery, installation, carpet tape, carpet removal and all carpet material handling fees. Foam carpet padding and Visqueen covering are available for a minimal fee.  Actual colors may vary slightly.

creating visual excitement Quality graphics contribute significantly to the impact of your exhibit. Vivid colors and sharp images attract attention, build traffic, and communicate messages more effectively. Freeman has invested in the latest printing technology and has the skills to provide you with the finest digital graphic reproduction available.
state-of-the-art capabilities Freeman can provide four-color, photo-quality, high-resolution digital printing in virtually any size for banners, signage, exhibit graphics, and more. Each Freeman location has stand-alone printing capabilities, and all are supported by the  Corporate Graphics Center for special requirements. Last minute repairs and replacements are handled efficiently through our nationwide resources.
superior quality control Electronic file transfer, in-house printing, and company-wide standardization of procedures allow us to control quality, cost and scheduling for our customers on a nationwide basis.
depth of resources • VUTEK™ and Salsa printers provide large format, four-color, high-resolution digital printing of single and double-sided banners up to 10′ wide and virtually any size with seams. • Encad printers provide digital processing of banners up to 5′ wide without seams. • All Freeman operations use the same printers, software, ink, adhesives, and laminates for continuity. • Seaming, grommeting, lamination, and mounting are handled in-house. • A variety of fabrics are available, including nylon, vinyl, and mesh materials. • Computer-aided graphic design for your assistance.
freeman specializes in the digital graphic reproduction and installation of: • Suspended banners • Logo reproduction • Accent graphic photo panels • Backlit displays and murals • Large format signage and banners • four-color carpet image printing
questions? Call customer service

Our goal is to provide you with the best possible quality graphics for your event or exhibit. You can help us in that effort by providing digital art files using the following guidelines. If you are sending us completed, print-ready files, please pass the following information on to your graphics designer or art department. Two overall considerations for submitting acceptable artwork involves proper resolution or size of the file to avoid poor quality images, and proper color matching information and proofs to ensure accurate color reproduction.

When it comes to installation and dismantling of exhibits, no one does it better than Freeman. With over 80 years of experience, our group of specialists is ready to assist you with all of your exhibit requests, from beginning to end.
Whether you choose to supervise or you need the assistance of a full-time Freeman employee, we can meet all your needs, from shipping and storage to emergency on-site repairs to basic installation and dismantling to support service  coordination including electrical, furnishings and more. Freeman has the resources and the capabilities to help you have the most successful show experience possible.
installation and dismantling services available Freeman will work closely with you to coordinate every phase of your trade show participation, including: • Preplanning and budget consultation • Support service coordination – electrical, furnishings, floral and more • Shipping and storage management • On-site supervisors with dedicated floor managers • Skilled labor and technicians for installation and dismantling • Full, in-house carpentry • Graphics production • Emergency repairs and refurbishing • Postshow evaluations • Multiple show coordination
Supervise any labor yourself, or if you need assistance, Freeman I&D experts will do it for you.
if you use Freeman staff Exhibits can be set up prior to your arrival under the direction of Freeman I&D supervisors. We charge 30% of the total labor charge, with a minimum $45 fee.
if you supervise yourself Installation – Your labor supervisor must check in at the exhibitor service center to pick up laborers. Upon completion of work, your supervisor must return to the exhibitor service center to release the laborers. Start time is guaranteed only when labor is requested for the start of the working day.
Dismantling – When scheduling dismantling labor, be sure to allow time for empty containers to be returned to the booth after the close of your show. Start time is guaranteed only when labor is requested for the start of the working day.
questions? For questions and assistance with labor estimates, call customer service at the number listed on Quick Facts.  For fast, easy ordering

Carpenter Labor Straight Time: Mon – Fri (first 8 hours of the worke ’s shift, regardless of time of day) …………………….$ 173.35 Overtime: (after first 8 hours of the worke ’s shift, regardless of time of day) and Saturdays …………….$225.05  Double Time: Sundays and Holidays ………………………………………………………………………………….$270.45     • Price is per person/per hour. • Start time guaranteed only at start of working day • One hour minimum per man – labor thereafter is charged in half (1/2) hour increments • Supervisor must check in at Service Desk to pickup labor • Labor must be canceled in writing, 24 hours in advance to avoid a one (1) hour cancellation fee per worker • When scheduling dismantle labor, be sure to allow sufficient time for empty containers to be returned t your booth.

 

AUDIO VISUAL/ COMPUTER MetroMultiMedia 115 Moonachie Ave Moonachie, NJ 07074 (201) 340-2290 FAX (201) 340-2108 CLEANING Jacob K. Javits Convention Center 655 West 34th Street New York, NY 10001-1188 (212) 216-2090  FAX (212) 216-4169 www.javitscenter.com services@javitscenter.com DISPLAY CASE RENTALS American Fixture & Display/Levin Showcase 15-04 130th Street College Point, NY 11356 (718) 463-2176  FAX (718) 463-4302 www.americanfixture.com ELECTRICAL Jacob K. Javits Convention Center 655 West 34th Street New York, NY 10001-1188 (212) 216-2090  FAX (212) 216-4169 www.javitscenter.com services@javitscenter.com FLORAL Big Apple Florist, Inc. 228 East 45th Street New York, NY 10017 (212) 687-3434 FAX (212) 687-5939 www.bigappleflorist.com FOAMBOARD Manny Stone Decorators 5 Candeub Ct. Ste. #3 Manalapan, NJ 07726-8438 (732) 617-1177  FAX (732) 536-7508 www.mannystone.com
FOOD SERVICE Centerplate 655 West 34th Street New York, NY 10001-1188 (212) 216-2400  FAX (212) 216-2495 cpjavitssales@centerplate.com http://ezplanit.com/OrderForm.a sp?VID=260 FURNISHINGS/FREIGHT/LABOR Freeman 909 Newark Turnpike Kearny, NJ 07032 (201) 299-7575  FAX (201) 299-7343 www.myfreemanonline.com HOTEL/AIR TRAVEL onPeak  350 N Clark St Suite 200 Chicago, IL  60654 (312) 527 7270 nynow@onpeak.com INSURNACE FOR PURCHASE Marsh/Total Event Insurance (781) 994-6000 emeraldexhibitor@totaleventins urance.com INTERNATIONAL FREIGHT FORWARDER Phoenix International 1201 Corbin Street Elizabeth, NJ 07201 (908) 355-8900  FAX (908) 355-8883 phobson@phoenixlogistics.com LEAD RETRIEVAL Experient 5202 Presidents Court Suite 310 Frederick, MD 21703 (866) 221-7921 FAX (301) 694-3286 lindsay.eaves@experientinc.com
PHOTOGRAPHER Scott Rudd Photography 152 Henry St., Room #18 Brooklyn, NY 11201 www.scottruddphotography.com PROPS AND THEME DECOR Props For Today, Inc. 32-00 Skillman Avenue, 3rd Floor Long Island City, NY 11101 (212) 244-9600  FAX (212) 244-1053 www.propsfortoday.com SCOOTERS Big Apple Mobility 212.MOBILITY (212.662.4548) www.bigapplemobility.com SECURITY A&M PROFESSIONAL SECURITY 237 West 35th  Street Suite 505  New York, N.Y. 10001 (212) 964-2121  FAX (646) 349-1562      g.julbes@yahoo.com
TELECOMMUNICATIONS Jacob K. Javits Convention Center 655 West 34th Street New York, NY 10001-1188 (877) 452-8487  FAX (212) 216-4169 www.javitscenter.com services@javitscenter.com TEMPORARY HELP CTI Convention Staffing 122 East 42nd Street Suite 2815 New York, NY 10168 Tom Borst; 212-297-1211 tborst@ctimetropolitan.com